The Early Alert initiative at Georgia State University seeks to provide support to students who have demonstrated characteristics that hinder academic performance and scholastic success within the first six weeks of the semester.
Students with two or more alerts are provided with individualized Academic Coaching sessions to identify challenges, resources, and strategies to address academic challenges. Additionally, students are encouraged to complete SmarterMeasure, an online assessment that quantifies a student’s non-cognitive skills and identifies factors that can impact their academic success. Finally, students are also highly encouraged to meet with the professor(s) who submitted their name to Early Alert.
Students with one alert receive an email containing an academic resource guide and are encouraged to complete SmarterMeasure. An Early Alert registration hold is placed on a students’ account when they receive two or more alerts, and they must meet with an Academic Coach. The hold will be removed from the student’s account after their Academic Coaching meeting, and this hold prevents students from registering for the following semester’s classes until the meeting takes place.
All instructors of first-year students, as well as all student-athletes and students in their 5th and 6th year, are asked to identify students who display behaviors or characteristics that are likely to lead to poor academic performance.
Excessive tardiness or absences, lack of participation and engagement in the course, failure to submit assignments or submission of incomplete assignments, difficulty comprehending course content, or grades that indicate potential failure in the course are indicators that a student may be at-risk for academic failure.
Students receive an email to their @student.gsu.edu address and/or a phone call from a representative from the Office of Student Success.
Students with a registration hold will schedule an appointment with a Coach in the Academic Coaching office. At that appointment, the Coach will address concerns about academic success with the student and will refer them to appropriate campus resources. After they meet with a Coach their hold will be removed from their account.
During the fourth week of classes, instructors of record with first-year, student-athletes and students in their 5th and 6th year will receive an email notice from email@example.com with a link to a website powered by the EAB (Education Advisory Board). The email will only be sent to faculty members’ @gsu.edu address. Names of students in the faculty member’s class(es) will be listed in EAB. Faculty should click the “Yes” circle to mark a student as “at-risk.” Students who are not at-risk do not need to be marked. Faculty members should click submit when they are done noting students as at-risk.
If you do not have any at-risk students you do not need to mark anything on the page. Simply click submit at the bottom of the page.
During the fourth week of classes, the instructor of record will receive an email from firstname.lastname@example.org with a link to an EAB website. The email will only be sent to @gsu.edu addresses. Names of first-year students, student-athletes, and students in their 5th and 6th year will be listed on the link. Instructors should click the “Yes” circle to mark a student as at-risk and fill in any pertinent information. Students who are not at-risk do not need to be marked. Instructors should click “Submit unmarked students as not At-Risk (I’m all done), which will submit feedback for all students.
The instructor of record does not need to mark anything on the page. If they do not have any at-risk students, they simply hit “Submit unmarked students as not At-Risk (I’m all done)” at the bottom of the page to participate in the campaign.
When a GTA needs to submit feedback for their students on behalf of the instructor of record (IOR), the IOR should forward their campaign email to the GTA(s). The IOR should inform their GTA(s) to complete their feedback, remembering to click the “Yes” circle to mark a student as at-risk. GTAs should also note that they do not need to mark anything for those not at-risk. GTA(s) should then click “Submit only marked students (but I’m not done)”. They should not click, “Submit unmarked students as not At-Risk (I’m all done)” because that will submit feedback for all sections, not just their own.